Apply for Birth, Death or Marriage Certificates
PROOF OF IDENTITY and ACCESS TO RECORDS     

You MUST provide Proof of Identity documents if applying for certificates for births or changes of name that happened less than 75 years ago, marriages less than 60 years ago and deaths less than 10 years ago.

A certificate will NOT be issued until you send or bring the required Proof of Identity documents to the Registry (GPO Box 4332 Melbourne 3001 or 589 Collins St Melbourne) with the receipt number you will obtain with your transaction.

See below for the Registry's Proof of Identity requirements and Policy on Access to Records.

Events that are older than the periods stated above are not subject to the access policy or proof of identity.

PROOF OF IDENTIFICATION DOCUMENTS

If you are applying for a certificate requiring proof of identity you must provide 3 forms of identification as shown below. Copies of documents must be certified by a member of the police force.

  • You should provide one (1) form of identification from each list.
  • If you are unable to provide identification from List 1 you must provide two (2) forms of identification from List 2 and one (1) form of identification from List 3.
     

LIST 1
Photo & Signature

LIST 2
Operating in the Community

LIST 3
Residential Address

Australian Drivers Licence
Australian Passport
Firearms Licence
Foreign Passport
Key Pass
Defence Force ID

Citizenship Certificate
Birth Certificate
Credit, ATM or Account Card
Centrelink or Department of Veterans Affairs Cards
Security Guard / Crowd Control Licence
Tertiary Education Institution ID Card
Tax File Statement
Student Card
Medicare Card

Utility Account (gas, electricity, home phone, etc) with current residential address
Bank Statement with current residential address
Rent/Lease Agreement
Rates Notice

 

Children under the age of 18 years who don’t have any ID from the above lists should present:

 

Student ID card (or current report card)
Medicare card showing child's name
Current bill (mobile phone)

 


All documents, except foreign passports, must be current.

 

POLICY ON ACCESS TO RECORDS

Persons allowed to apply for certificates from the Registry under the Family Relationship provisions are shown here. For the Registry's full Policy on Access to Records go to www.justice.vic.gov.au
 

Birth and Change of Name Certificates

  • The registered person.
  • If the registered person is aged less than 18 years: Parent, Non-parental legal custodian or Guardian.  Document establishing custody or guardianship to be produced.
     

Marriage Certificates

  • One of the parties to the marriage.
  • Child of the marriage or Child of the bride but not of the marriage.  Must produce written authority of one of the parties to the marriage, or apply through an accredited Welfare Agency.


Death Certificates

  • Domestic Partner, Parent or Child.  Evidence of relationship must be established.
  • Non-parental legal custodian or guardian. Document establishing custody or guardianship to be produced.
  • Other relatives, Ex-partner. Must produce the written authority of next of kin, or evidence that the certificate is needed to establish some legal right or entitlement.
     

If the certificate relates to a person other than yourself and you do not qualify under the Registry's Access Policy you must provide the written consent or authority from an authorized person and that person must also provide 3 forms of identification as shown below.


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